This 22nd day of November, 2017, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk.



MEETING NOTES OF APPOINTMENTS

Corey Walker, JFS, met briefly with the commissioners to discuss the Jacob-Eaton Children’s Home 2018 budget/appropriations.



Ed Bohn, EMA, reported the concrete pads have been poured at the First Responders Training Facility. He noted if additional Emergency Preparation Grant dollars are available, an additional pad may be poured for a propane tank. Bohn reminded Zartman of the facility tour scheduled for next Monday in Napoleon. He then discussed the flash flooding last week, stating several roads were closed for a couple of days. Bohn was happy to announce that all eight fire departments applied for the fire marshals’ grant (up to $50,000 per department) for mobile and portable MARCS radios. There appears to be no grants available for MARCS pagers, which cost $350 to $400 each. Bohn agreed to send a memo to the fire chiefs clarifying allowable expenses for the grant. There are currently eight fire departments and six EMS squads in Paulding County. Bohn stated the sheriff’s office Homeland Security grant will pay for portable radios. The MARCS radios’ monthly maintenance fees are $10 for fire and EMS and $20 for law enforcement. Paulding County’s mitigation plan has been reviewed by the state. It will be sent on to FEMA for final approval. The EOP is being corrected and will be ready for signatures soon. Bohn reminded the commissioners of the LEPC meeting Nov. 29 at the health department. Bohn mentioned he would like to arrange for an active shooter training for the courthouse. He will coordinate this training with Sheriff Landers. Bohn also noted he has set his 2018 budget.



Deb Hubbard, Patrick Troyer and Manuel Lay, PCSWCD - Hubbard announced plans of promoting skating and sledding at the Nature Center. She then presented the SWCD budget (actual) through Oct. 31 and projected through Dec. 31. She noted they would like to retain the mowing at the children’s home. She also said the office space is adequate at the PARC Lane Center. Hubbard presented PCSWCD’s “2017 At a Glance” report. The report reviewed the activities of the conservation educator, technical assistant, manure management staff, and ditch maintenance staff. All departments at the PCSWCD are keeping busy with various activities “to promote the wise use of our natural resources in order to enhance the environment and quality of like for the people of Paulding County.” Hubbard also presented a three-year plan to plant warm season grass and pollinator plants at the Black Swamp Nature Center and the Jacob Eaton Children’s Home. The plan would result in less mowing (saving on gas and man-hours) and more conservation. The end result would promote birds and other wildlife. Pheasants Forever will provide seed and the local school students will help with the planting. (See resolution below.)



County Auditor Claudia Fickel presented the November sales tax report for the commissioners’ review. November sales tax of $158,457.17 was down from October by $14,626.21. October General Fund receipts of $284,338.41 are down $118,991.24 from September. October General Fund expenses of $414,914.80 were down by $34,742.78 from September. Real Estate and Mobile Home Conveyance Fees collected in October were $8,959.90. Fickel reported there is an auditor’s auction on Nov. 28. She then discussed the GIS system and the investment required.



Tim Franklin and Steve Sprow, Park District - Sprow announced the Rochester Park grand opening was a success. He noted up to 20 people volunteered to help get the park prepared for public enjoyment. More than 30 people attended the grand opening. Sprow said they are not finished with the park. They would like to build a pavilion, picnic tables and benches to make the park even more inviting for picnics and family gatherings. Sprow stated the next project for the park district is the Five Span Park. Plans are to build a nice boat ramp along with a pavilion, tables and benches. Franklin noted he doesn’t think they will have any problems raising the funding for the special projects, like the pavilion, tables, benches, etc. He did, however, note that the park district cannot apply for grants because they don’t have any “seed” money. He emphasized the importance of having sustaining funding to take care of their expenses that are ongoing. Franklin suggested that support for at least the next three years will hopefully get the park district to the point of asking the voters to support an operating levy. He asked the commissioners for $75,000 each year for the next three years, for a total of $225,000, to use as sustaining funds for non-special projects (payroll, vehicle, mower, gas, etc.). Sprow noted that so far all the work that has been done has been volunteer man-hours, as well as equipment. The commissioners have made arrangements to supply the park district an office (with office furniture and equipment) in the Small Business Innovation Center. Klopfenstein commented they are trying to maintain a flat-line budget for 2018. He also suggested the park district submit a budget/plan, along with limitations of what volunteers are able to (and willing to) do. Klopfenstein asked if the office space is beneficial to the park district. Franklin and Sprow agreed the office location is working well. He noted there isn’t much foot traffic in the office; however, they use the computer and the conference room for meetings. Franklin then said they hope to eventually obtain the old canal route. He noted there are already beautiful trails and aqueducts for the public’s enjoyment. He said it will not be possible to move ahead unless they get a “shot in the arm.” Franklin pointed out that corporate America likes to recreate in rural settings. People enjoy getting away to hunt, fish, boat and hike. Franklin is positive they can get local businesses to donate for specific projects. He then asked if the commissioners would commit to $50,000 each year for three years. Franklin realizes the importance and necessity of collaborating with other agencies and entities for donations and volunteers.



Doug Cook, Ewing Landscape and Design, reviewed the trees to be planted at the Jacob Eaton Children’s Home. The commissioners noted they would like to relocate the sign out front of the home. Ewing agreed to winterize the landscaping irrigation and to landscape around the sign once it is moved.



EXECUTIVE SESSION

A motion was made by Holtsberry to go into executive session at 8:24 a.m. with the Paulding County Prosecutor to discuss legal matters.

At 8:46 a.m. all members present agreed to adjourn the executive session and go into regular session.



IN THE MATTER OF AMENDING THE 2017 ANNUAL APPROPRIATION (FUND 045)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2017 Annual Appropriation by appropriating the following in the CDBG Fund (Fund 045), to-wit;

045-001-00001/CDBG/CDBG Expenses AMOUNT: $100,000.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-030)

Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit;

FROM: 001-030-00002/General Fund/Loss Control/Retirement Funds

TO: 001-030-00001/General Fund/Loss Control/CORSA AMOUNT: $6,000.



IN THE MATTER OF AGREEING TO THE TERMS AND CONDITIONS OF A LEASE FOR OFFICE SPACE BETWEEN PAULDING COUNTY SOIL AND WATER CONSERVATION DISTRICT AND PAULDING COUNTY BOARD OF DEVELOPMENTAL DISABILITIES

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby agree to the terms and conditions of a lease for office space between Paulding County Soil and Water Conservation District and Paulding County Board of Developmental Disabilities; and be it

FURTHER RESOLVED, said lease shall be in effect January 1, 2018, through December 31, 2018, and renewable January 1, 2019; and be it

FURTHER RESOLVED, copy of said lease shall be on file at the Paulding County Soil and Water Conservation District and Paulding County Board of Developmental Disabilities.



IN THE MATTER OF EMPLOYER CONTRIBUTIONS TO THE HEALTH INSURANCE PLAN FOR COUNTY EMPLOYEES

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby resolve to fund eighty percent (80%) of the county employees’ health insurance premium for the calendar year 2018; and be it

FURTHER RESOLVED, those Paulding County employees eligible for health insurance coverage will be responsible for twenty percent (20%) of their health insurance premium for the calendar year 2018, with payroll deductions taken out of December for health insurance coverage beginning January 1, 2018, and ending December 31, 2018.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-010)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit;

FROM: 001-010-00001/General Fund/Juvenile Court/Salaries, Employees

TO: 001-010-00014/General Fund/Juvenile Court/Appointed Counsel AMOUNT: $5,000.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-010)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit;

FROM: 001-010-00001/General Fund/Juvenile Court/Salaries, Employees

TO: 001-010-00015/General Fund/Juvenile Court/Attendance Officer Salary AMOUNT: $1,300.