This 20th day of November, 2017, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk.



MEETING NOTES OF APPOINTMENTS

County Auditor Claudia Fickel met with the commissioners to discuss concerns she has with county credit card usage. She reported several departments/offices are neglecting to provide tax exempt certificates. This results in someone having to call the vendor to remove the sales tax charges. Fickel is concerned that vendors will eventually stop adjusting the charges. In reviewing the necessary receipts submitted to support the credit card charges, she has also discovered gratuities in excess of the 20% allowable by the county policy. In an effort to remind county credit card users of the policy, she offered to create an instruction sheet, which will be given out when the credit card is issued. Hopefully, the reminder will promote policy awareness and result in being better stewards of the county.



Amy Hoffman, Palmer Energy, presented the FY 2018 (Oct. 1, 2017, through Sept. 30, 2018) electric budget estimate for the County. She reviewed the report with the commissioners, explaining the total kWh usage for FY 2018 is estimated at 1,100,000 for those county entities contracted under the CCAO Electric Program. Hoffman noted generation costs, based upon the current contract rate with Constellation Energy, are estimated at $56,000. Distribution costs, based upon AEP Ohio tariff rates as of Oct. 1, 2017, are estimated at $66,000 for FY 2018. FY 2018 estimated total electricity costs are $122,000, with an estimated total unit cost (per kWh) of $.0111. Reviewing the estimated electric savings, Hoffman was pleased to report at estimated total program savings from October 2012 through of September 2017, of $74,300. Savings for FY 2018 is estimated at $3,403. This savings represents the additional cost the county would be paying if they purchased all electricity from the local utility(ies). The villages of Payne and Latty have gotten on board the electric aggregate program. Hoffman noted she will continue to hold informative meetings for other villages, promoting the cost savings of contracting with various energy providers.



Sandy Kessler, MVPO; and Lee Rausch, Poggemeyer Design Group - Rausch presided over the opening of the bids for the PY 2016 CDBG Residential Public Infrastructure Program, Village of Antwerp Pump Station and Waste Water Treatment Plant Improvements Project. Others in attendance were: Mike Pfeiffer, E.S. Wagner; Brenda Aschemeier, Vernon Nagel Inc.; and the commissioners. (See resolution below.)



Lonnie Miller, Paulding County Fair Board - Miller met with the commissioners to update them on the status of the Paulding County Fair Board. He noted elections were held recently and reported Tim Shaffer is the new president, Miller is the vice president, Sue Miller is the secretary. The current treasurer agreed to stay on until a replacement can be secured. Miller then noted the Horsepower Holiday has been scheduled for Mothers Day weekend in May 2018. It was noted the OSU Extension Building has been rented during that weekend to a church group. At the commissioners’ request, Miller agreed to contact the church to make sure these events will not cause interference. The commissioners emphasized the importance of keeping their office informed of any activities scheduled at the fairgrounds, as they handle the OSU Extension rentals. Miller reported Vantage would like to get more involved in Paulding County. The fair board is discussing the possibility of Vantage students doing some maintenance/building work at the fairgrounds. Miller discussed the new steer building. He noted he will drop off the spec/drawings soon for the commissioners’ information.



IN THE MATTER OF APPOINTMENT TO THE PAULDING COUNTY BOARD OF DEVELOPMENTAL DISABILITIES

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby appoint Pam Miller, Antwerp, and Nicole Harris, Paulding, to the Paulding County Board of Developmental Disabilities; and be it

FURTHER RESOLVED, both four-year terms will begin January 1, 2018, and will expire December 31, 2021.



IN THE MATTER OF APPOINTMENTS TO THE COMMUNITY CORRECTIONS PLANNING BOARD

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby appoint the following members to the Community Corrections Planning Board, to-wit (all from Jan. 1, 2017 to Dec. 31, 2020):

Suzanne Rister, Judge, Paulding County Court

Tiffany Beckman, Judge, Paulding County Common Pleas Court

Jason Landers, Sheriff

Joseph Burkard, Prosecutor

Keith Leatherman, Jail Administrator

Michael Speice, Adult Parole Officer

Michael Wehrkamp, Juvenile Court

Roy Klopfenstein, Commissioner

Keith Turvey, Tri-County ADAMHS Board

Randy Crawford, Paulding Village Police

Robert Fisher, Paulding Village Administrator

Brent Burk, WORTH Center

Vicki Lamerson, Paulding County Court Probation

Rachel Jones, Attorney

Eileen Kochensparger, Consumer

George Clemens, Antwerp Village Police

Deb Guilford, Paulding County Board of DD



IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 282)

Zartman moved to adopt the following resolution;

BE IT RESOLVED, that the Paulding County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the CPCSP Fund (Fund 282); to-wit:

FROM: Pay-in #114900

TO: 282-001-00001/CPCSP/Other Expense AMOUNT: $1,000.



IN THE MATTER OF AMENDING THE 2017 ANNUAL APPROPRIATION (FUND 010)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2017 Annual Appropriation by appropriating the following in the Soil Conservation-Soil & Water Fund (Fund 010), to-wit;

010-001-00002/Soil Conservation-Soil & Water/Supplies AMOUNT: $1,000.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 009)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer Gas-Tax Fund (Fund 009); to-wit;

FROM: 009-001-00002/Engineer-Gas Tax/Office Salaries

TO: 009-001-00007/Engineer-Gas Tax/Materials AMOUNT: $14,151.60.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 009)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009); to-wit;

FROM: 009-001-00034/Engineer-Gas Tax/Supplies

TO: 009-001-00007/Engineer-Gas Tax/Materials AMOUNT: $7,000.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 009)

Zartman moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009); to-wit;

FROM: 009-001-00043/Engineer-Gas Tax/Laborers’ Workers’ Comp

TO: 009-001-00007/Engineer-Gas Tax/Materials AMOUNT: $1,400.



IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 009)

Holtsberry moved to adopt the following resolution:

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009); to-wit;

FROM: 009-001-00046/Engineer-Gas Tax/Office Workers’ Comp

TO: 009-001-00007/Engineer-Gas Tax/Materials AMOUNT: $3,200.



IN THE MATTER OF RECEIVING BIDS FOR THE VILLAGE OF ANTWERP PUMP STATION AND THE WASTE WATER TREATMENT PLAN IMPROVEMENTS PROJECT (2016 CDBG RESIDENTIAL PUBLIC INFRASTRUCTURE PROGRAM)

This 20th of November, 2017, being the day advertised in a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, one proposal was received and opened for the Village of Antwerp Pump Station and Waste Water Treatment Plant Improvements Project, to-wit;

BIDDER; ADDENDUMS ACKNOWLEDGED; BASE BID AMOUNT; TOTAL BID WITH ALTERNATE #2 & #3

E.S. Wagner Company, Oregon; (3); $700,000; $751,500

Vernon Nagel Inc, Napoleon; (3); $715,400; $774.500

The Engineer’s estimate for the project is $710,000. Specifications will be studied with a determination to be made later.