This 31st day of July, 2019, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, and Cindy Peters, Clerk. Absent: Mark Holtsberry.



MEETING NOTES OF APPOINTMENTS

Fred Pieper, president of Amateur Radio Club, met with the commissioners to discuss granting permission to use the courthouse lawn for “Ohio Courthouses on the Air Special Event.” This special event station will allow for emergency training for SOARA/ARES members in setting up and operating the amateur radio station, in field-like conditions, which would be the case in a real disaster. Pieper explained that the group is working on a communications trailer that gives people the chance to talk on the radio under the direct supervision of a licensed operator. We are requesting all Ohio clubs and Hams to consider supporting this special event. A special focus will be made to spotlight the public awareness of the hobby and the benefits of a Ham radio license, emergency and community service. The event will take place on Saturday, Aug. 24. Each club will determine the frequencies and modes they will use. It will take a group effort to get all 88 counties involved at the same time. Zartman also asked Pieper if the amateur radio group will want to be a part of the Bicentennial kick off on Feb. 12, 2020.



Sheriff Jason Landers recommended a part-time dog warden, Zachary Blue, to the commissioners for appointment. (See resolution below). Sheriff and the commissioners also discussed upcoming information technology (IT) interviews.



AUDIT COMMITTEE

The quarterly, 2019, Audit Committee Meeting was held in the commissioners’ chambers on this 31st day of July, 2019. Those in attendance were: Roy Klopfenstein, Tony Zartman, Cindy Peters, Dan Foust, Michelle Stahl, Joe Burkard, Judge Wehrkamp, Claudia Fickel, Carol Temple and Ann Pease.

Judge Wehrkamp informed the group of the Juvenile Detention Alternative Initiative (JDAI) meeting this afternoon. There should be several community leaders in attendance. We did get $70,000 from Ohio Department of Youth Services and $20,000 was set aside for interviews. Fourteen Ohio counties are partnering with the Annie Casey Foundation to implement JDAI in Ohio. We are excited that we were selected for this. We also have a website currently under construction.

Claudia Fickel informed the group that sales revenue took a dip in July from $189,654.98 in June to $169,762.26 in July, 2019. The General Fund receipts six-month total increased 5.84%. General Fund expenses are up 3.71% for the six-month total. Real Estate and Mobile Home Conveyance Fees are down 20.39% for the six-month total. The county audit should be completed within the next day or two and released within the next couple of months. On the Geographical Information System, soil rates are going down, so valuation going down. There will be an adjustment on the millage. The AG valuation will go down, so there will be a small increase on residential.

Joe Burkard informed the group that the courts are really busy. We’ve not seen these types of numbers, so we are doing everything we can. A lot of it is drug-related – adults; County Court is more traffic tickets; County Court going full time is a blessing. Currently, we have no judge involvement in pre-trials. I think that is a real impediment with the case load.

Ann Pease – We’ve had some employee changes in the Clerk of Court’s office including a retiree after 44 years of service. We have also had a new hire in the Title office that started as well today. We remain terribly busy.

Michelle Stahl stated that there was a new director hired for the Paulding County Carnegie Library. Ellen Williams came to us from the Defiance Postal System and her first day was Monday. There are two new part-time clerks at the Oakwood branch and a new library clerk at the Payne branch.

Dan Foust – SWCD is currently trying to hire someone as a technician. We received a check for a continuing abatement position for another four years. Field Day coming up. Flat Rock Creek survey and ditch petitions coming up. Programs since last June, we have $1.7 million flowing through the SWCD office – mainly going to landowners in the county and local contractors that we work with. Mainly for Lake Erie issues – preventive measures for lake quality, i.e., trying to reduce the nutrient levels going into Lake Erie.

County Recorder Carol Temple – The Ohio Housing Trust fund gets its first budget increase in years. The recorders’ fees are going up. Effective Oct. 16, 2019, the fees will increase by $6. A two-page document that is currently $26 will raise to $34. HB 166 just passed. The last increase was 16 years ago.

Roy Klopfenstein –The commissioners committed to having some work done on the east entrance of the courthouse. We will have the narrow limestone step taken out and replacing it with a wider one. The northwest corner where the external tip out was added will be torn off and put back to its original state. Grunwell-Cashero Co. is the contractor doing the work on the courthouse. To expand our public service, we are having a baby changing station put into the women’s restroom in the basement of the courthouse.

The next audit committee meeting will be held on Oct. 30 at 11 a.m. in the commissioners’ office.



IN THE MATTER OF APPOINTMENT IN THE OFFICE OF THE COUNTY COMMISSIONERS

BE IT RESOLVED, that the Board of County Commissioners does hereby approve the appointment of Zachary Blue as the Paulding County Dog Warden Assistant, effective July 31, 2019.



EXECUTIVE SESSION

A motion was made to go into executive session at 8:10 a.m. with the County Prosecutor to discuss legal matters.

At 8:20 a.m. all members present agreed to adjourn the executive session and go into regular session.



IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM (FUND 229)

WHEREAS, to be able to accurately track advertising expenses for the Vision Board Fund (Fund 229); now therefore,

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create an expense line item for the Vision Board Fund (Fund 229), to-wit;

Fund/Dept./Acct.: 229-001-00003 Advertising.



IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 080)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Economic Development Revolving Loan Fund (Fund 080), to-wit;

080-001-00001/Economic Repayment Loan Fund/Economic Repayment AMOUNT: $50,000.



IN THE MATTER OF AUTHORIZING THE PAULDING COUNTY AUDITOR TO PAY ADMINISTRATION FEES FOR THE FIRST HALF OF 2019 TO PAULDING COUNTY ECONOMIC DEVELOPMENT FOR REVOLVING LOAN FUND 080

WHEREAS, the rules issued by the Ohio Department of Development state that 20% of the interest income and principal received from the Revolving Loan Fund semi-annually and other fees associated with preparation and filing of applications may be withdrawn for administration; and

WHEREAS, the Paulding County Economic Developer submitted a request to the Paulding County Commissioners to pay the administrative fees in the amount of $1,752.13 from Revolving Loan Fund 080 to Paulding County Economic Development; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize payment of administrative fees in the amount of $1,752.13 from Revolving Loan Fund 080 to Paulding County Economic Development in the form of a check.



IN THE MATTER OF ENTERING INTO SUBSIDY GRANT AGREEMENT WITH OHIO DEPARTMENT OF REHABILITATION AND CORRECTION

WHEREAS, Paulding County has submitted a grant application to the Ohio Department of Rehabilitation and Correction, and

WHEREAS, Ohio Department of Rehabilitation and Correction is authorized, pursuant to ORC 2929.34 and 5149.38 to determine and award grant funds to assist local governments under the Targeting Community Alternatives to Prison (hereinafter referred to as T-Cap) program, that is designed to reduce or divert the number of persons committed to state penal institutions and/or detained in and/or committed to local corrections agencies, now therefore,

BE IT RESOLVED, on the 31st day of July, 2019, the Board of County Commissioners entered into a Subsidy Grant Agreement with Ohio Department of Rehabilitation and Correction by signing the Subsidy Grant Agreement for Targeted Community Alternatives to Prison.



IN THE MATTER OF A CHANGE ORDER NO. 2 FOR THE PY2018 CDBG ALLOCATION PROGRAM VILLAGE OF OAKWOOD WATER IMPROVEMENTS PROJECT

WHEREAS, on July 16, 2019, S4 Water, Bowling Green, Ky., requests a change order for the PY 2018 Village of Oakwood Water Improvements project; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby approve the change order for the PY2018 Village of Oakwood Water Improvements Project increase in the amount of $996.62, resulting in the contract price with all approved changes orders in the amount of $42,580.62.