This 7th day of January, 2019, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Mark Holtsberry and Cindy Peters, Clerk. Absent: Roy Klopfenstein.



MEETING NOTES OF APPOINTMENTS

Common Pleas Judge Beckman met with the commissioners to discuss inquiries about capital cases and handling budgets and how much they cost. She had met with another judge to get an idea on the cost of the trial. (See resolution below for trial expenses.)



County Recorder Carol Temple met with the commissioners to discuss what agreement she has for computer hardware in her office.



County Treasurer Lou Wannemacher informed the commissioners the SAMS DUNS requires an appointment. (See resolution below.)



Megan Sierra, PC Workshop and Becky Suvar, WMEA – Sierra met with the commissioners and Suvar to discuss recycling needs within the county. Sierra has been doing some research and PC Workshop at this time cannot handle the entire recycle program. Sierra will need some help to be able to participate and is willing to be a part of the county recycle program. Sierra and Suvar are going to check with Erie Recycling for possible options in working with the Workshop and the commissioners to develop a plan for the county’s future recycling needs.



Deb Guilford, PCBDD, met with the commissioners to discuss tax exemption status for the PC Workshop building. They did receive one bid for the Workshop property and it was approved for $185,000. PCBDD assisted the Workshop with the transition the last two years and will assist with the third year. Guilford noted that the hot and cold water lines need replaced at the DD building. Bids are due on 1/17/19 for those repairs.



Skyler Maassel, assistant dog warden, and Chris Howe, dog warden – Howe informed Zartman that he talked to a gentleman on [Road] 1071 with all of the dogs. Howe commented that the owner of the residence informed him that most of the dogs are not his. He is training coon dogs for other people. Howe informed the gentleman that he has to have tags for all of the dogs. Zartman asked if Howe about returning phone calls. Howe commented that the kennel phone has been down. The phone has been fixed and is currently in working condition.



Ed Bohn, EMA director, met with the commissioners regarding the Nixle 360. Bohn’s assistant has received numerous phone calls from upset people. Bohn pointed out that the flood warning notifications have been eliminated. Bohn also noted that to get the EMPG grant funds reimbursed, the commissioners need to pass a resolution for telephone and Internet service invoicing for 2019. (See resolution below.)



EXECUTIVE SESSION

A motion was made to go into executive session at 11:40 a.m. with the county EMA director to discuss personnel matters.

At 11:50 a.m. all members present agreed to adjourn the executive session and go into regular session.



IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 078)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Infrastructure Projects Fund (Fund 078), to-wit;

078-001-00001/Infrastructure Projects/Infrastructure Projects $AMOUNT: $517,924.44.



IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 009)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Engineer’s Gas Tax Fund (Fund 009), to-wit;

009-001-00002/Engineer’s Gas Tax/Office Salary AMOUNT: $36,949

009-001-00008/Engineer’s Gas Tax/Equipment AMOUNT: $50,000

009-001-00011/Engineer’s Gas Tax/Contract Projects AMOUNT: $1,450,000.



IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 280)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Sewage Permit Fund (Fund 280), to-wit;

280-001-00003/Sewage Permit Fund/Other Expenses AMOUNT: $2,225.



IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 001-031)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Commissioners’ Miscellaneous Fund (Fund 001-031), to-wit;

001-031-00013/Commissioners’ Misc/Trial Expenses AMOUNT: $200,000.



IN THE MATTER OF MODIFYING THE 2019 ANNUAL APPROPRIATION (FUND 170)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2019 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Wireless 911 Fund (Fund 170), to wit;

FROM: 170-001-00005/ Wireless 911/Equipment

TO: 170-001-00012/Wireless 911/Upgrades AMOUNT: $45,000.



IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 078); to-wit:

FROM: Pay-in #120176

TO: 078-001-00001/Infrastructure Projects /Infrastructure Projects AMOUNT: $80,782.36.



IN THE MATTER OF ENTERING INTO A LEASE AGREEMENT

BE IT RESOLVED, that the Board of County Commissioners do hereby enter into a lease agreement with Mr. Earl Baldwin, of Cecil, Ohio, for the leasing of one barn located at 12990, Road192, Cecil, Ohio. A copy of said lease is on file in the Commissioners' Office; and be it

FURTHER RESOLVED, the lease shall begin the January 1, 2019 and terminate on December 31, 2019.



IN THE MATTER OF APPOINTING AN ENTITY ADMINISTRATOR FOR SYSTEM AWARD MANAGEMENT

WHEREAS, you must have an active System Award Management (SAM) registration in order to submit applications using grants.gov; and

WHEREAS, information is required to activate System for Award Management (SAM), manage the Entity’s registration record, its associated users and their roles to the Entity; therefore

BE IT RESOLVED, that the Board of County Commissioners do hereby appoint Lou Ann Wannemacher, County Treasurer, an authorized representative of the County, as Entity Administrator in System Award Management (SAM).



IN THE MATTER OF ESTABLISHING FEES FOR EMA TELEPHONE AND INTERNET SERVICES

WHEREAS, EMA obtains grant funds from the State of Ohio for reimbursable expenses to help operate the EMA office in Paulding County, therefore

BE IT RESOLVED, that the Board of County Commissioners do hereby set fees for 2019 and subsequent years for the County’s EMA office at $14.45 per phone line for three (3) phones and $63.95 per month for internet service effective January 1, 2019; and be it

FURTHER RESOLVED, that fees will remain in effect until changed via resolution.