This 24th day of April, 2019, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry and Cindy Peters, Clerk.



AUDIT COMMITTEE

The quarterly Audit Committee Meeting was held in the commissioners’ chambers on this 24th day of April, 2019. In attendance were: Roy Klopfenstein, Mark Holtsberry, Tony Zartman, Cindy Peters, Dan Foust, Jason Landers, Michelle Stahl, Lou Wannemacher, Claudia Fickel, Carol Temple and Ann Pease.

County Treasurer Lou Wannemacher – Total Dollars Invested as of March 31, 2019 shows a total invested of $17,579,219.15. Investment interest income earned to date totals $102,346.46. Wannemacher then reported on real estate tax collections. Delinquencies for the first half are down to 3%.

County Auditor Claudia Fickel presented first quarter reports for 2019. Fickel also explained that April came in at 5.36% increase in Sales Tax Revenue; General Fund receipts are up for the first quarter by 12.28%; expenses are down 3.4% as of the quarter ending March 31, 2019; General Fund cash balance is at $1,929,347.20. Fickel noted that she understands that there are agency payments that we haven’t paid in full yet. Revenue is coming in well, expenses are down 3%. The auditor/treasurer report was suggested by the state auditors that they balance and the commissioners sign off. The two fund reports need to balance. Budget vs Actual, FickeI explained she will run every quarter for checks and balances between offices.

Sheriff Jason Landers – Things are quiet today. Jail numbers are in the mid-upper twenties. We always need good people.

Dan Foust, Soil and Water Conservation District program administrator – We got a $40,000 grant for nine element watershed plans in the county that will allow for additional cost-share programs. There is a meeting this Friday for Nutrient Management for the next five years. They will switch up counties to cover Mercer and Van Wert instead of Defiance and Williams counties. We’ve got all of our equipment for the nutrient tool bar. Ditch Maintenance bought a new (old) backhoe. Ohio Working Lands Small Grains Program is a voluntary program that will encourage producers in the Western Lake Erie Basin to plant small grains such as wheat, barley, oats or cereal rye on eligible cropland. Participants must plant and harvest small grains, land apply manure and plant a cover crop to receive a cost-share payment to help offset operating costs.

Clerk of Courts Ann Pease – We have all new girls in the Title office. It is going great and they are all doing wonderful. We have some experience that we’ve added from another county and have streamlined a lot.

County Recorder Carol Temple – The wind turbine people that have been here since June of last year, have gone. My office has received multiple checks from the turbine company to cover copies, toner, etc.

Michelle Stahl, Paulding County Carnegie Library – Susan Pieper, the director, is retiring the end of this month. The board is working on hiring now. Hopefully they will have someone in place by the end of June. Ali McCauley is the interim director currently.

Roy Klopfenstein- The state auditors have requested that we implement a Capital Asset Policy and a uniform inventory listing. We need to establish a goal for the capital asset policy and uniform inventory with a $300 threshold to be filled out and in place by the end of the year. In addition, due to public perception, I would like each office to take note of cell phone usage while at work.

The next audit committee meeting will be held on July 31, 2019, at 11:00 a.m. in the Commissioners’ Office.



MEETING NOTES OF APPOINTMENTS

County Prosecutor Joe Burkard – The commissioners discussed drafting a capital asset policy with Burkard as well as advertising for the Land Bank.

Dave Cline, Stan Harmon and Linda Weidenhamer, Board of Elections board members – Cline addressed the commissioners with the need of additional funding to support the board of elections with the new paper ballot system. Additional dollars are needed that are not covered by the state. The election board is in need of a printer rolling cart, ballot boxes, mail out ballots, Triad GSI, balotar system, installation and training, signature pads for in person voting, privacy panels, polling location checks (mileage), Cybersecurity, conference expenses, OAEO membership dues, NW Regional District meeting fees and mileage, KNOWink hardware maintenance and November 2019 election mileage reimbursement expenses. The commissioners will further discuss the needs and make a determination on Monday whether to allow the additional funding.

Dwight Stoller reported to the commissioners about an organization called Living Free based out of Chattanooga, Tenn. Living Free exists to help individuals, families, and communities dealing with life-challenging and life-controlling problems find wholeness in Christ. Living Free is a non-profit Christian ministry that provides churches and ministries with small group training and discipleship curriculums that focus on helping people prevent and overcome life-controlling issues. Founded in 1988 Living Free is now represented in more than 104 countries and nearly one million people around the world have participated in Living Free small groups. Living Free is largely dependent on the faithful support and contributions from churches, individuals, businesses and foundations.